European Union Data Privacy Addendum
Last Updated December 31, 2019
PURPOSE FOR ADDENDUM
RIGHTS UNDER THE GDPR FOR EUROPEAN DATA SUBJECTS
If you wish to exercise any of the rights detailed below, please send an e-mail sufficiently detailing such request to: firstname.lastname@example.org. Please note that if we receive a request from you to exercise your rights, the Company has the right to have you take reasonable steps to confirm your identity, including your residency within the EU or UK. The Company is not obligated to, and will not, provide any individualized information or give effect to data subject rights unless the Company can reasonably confirm your identity.
RIGHT TO TRANSPARENT COMMUNICATION
RIGHT TO ACCESS BASIC INFORMATION
You have the right to obtain confirmation from the Company as to how your personal data are being processed, including the following information:
You may also request to receive an electronic copy of your personal data that are processed by the Company. The Company will generally provide any requested information within one (1) month of receiving an access request; however, if the Company receives a large numbers of requests, or especially complex requests, this time limit may be extended by a maximum of two (2) further months as long as the Company provides you with an explanation for the delay within the original one (1) month timeframe. If the Company fails to meet these deadlines, you may complain to the relevant Data Protection Authority (explained below) and may be able to request a judicial remedy in the relevant EU Member State’s court system.
RIGHT TO DATA PORTABILITY
You have the right to transfer your personal data between controllers (e.g., to move account details from one online platform to another). Specifically, you have the right to:
Please note that any inferred or derived data (data derived through use of analytical processes) do not fall within the right to data portability, because such data are not provided by you. Additionally, the Company is not obliged to retain personal data for longer than is otherwise necessary simply to service a potential data portability request.
RIGHT TO RECTIFY INFORMATION
The Company is required to ensure that inaccurate or incomplete data are erased or corrected. You have the right to request that the Company corrects or erases personal data that you believe to be inaccurate or incomplete.
RIGHT TO WITHDRAW CONSENT
Your consent can provide a lawful basis for the Company to process your personal data and/or transfer your data internationally. However, you have the right to withdraw such consent. However, please note that the Company will likely have other lawful bases that may apply to the processing or transfer of your data.
RIGHT TO ERASURE/RIGHT TO BE FORGOTTEN
Under the GDPR, in certain circumstances, you may have the right to have the Company erase your personal data, cease further dissemination of the data, and potentially have third parties halt processing your data upon your request. This right is commonly referred to as the “right of data erasure” or “the right to be forgotten.” You have the right to erasure of your personal data if:
RIGHT TO OBJECT TO PROCESSING PERSONAL DATA FOR PUBLIC OR LEGITIMATE INTERESTS
Where the Company is processing your personal data on the basis of having a “public interest” or “legitimate interests”, those bases are not absolute and you may have a right to object to such processing. If you object, the Company must cease such processing unless it either: 1) demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms; or 2) requires the data in order to establish, exercise, or defend legal rights.
RIGHT TO OBJECT TO PROCESSING FOR THE PURPOSES OF DIRECT MARKETING
You have the right to object to the processing of your personal data for the purposes of receiving direct marketing from the Company (including “profiling” activities as detailed further below).
RIGHT TO OBJECT TO PROCESSING FOR SCIENTIFIC, HISTORICAL, OR STATISTICAL PURPOSES
Where your personal data are processed for scientific and historical research purposes or statistical purposes, you have the right to object, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
RIGHT TO NOT BE EVALUATED SOLELY ON THE BASIS OF AUTOMATED DECISION-MAKING PROCESSES
Subject to certain exceptions detailed below, you generally have the right to not have any decisions made about you that are based solely on “automated decision-making” processes. An automated decision-making process involves using automated processing activities (activities that do not use human intervention) to make a decision about you that will materially affect you (i.e., a decision that would produce “legal effects” or otherwise have a similar “significant effect”).
Automated decision-making can include “profiling” activities whereby automated processing is used to evaluate certain personal characteristics in order to analyze or predict your preferences, behavior, performance, reliability, location, or movements. Please note that if a human being reviews and takes other factors into account in making a final decision, that decision is not considered to be “based solely” on automated processing.
A legal effect is something that will affect your legal rights, such as your freedom to associate with others, vote in an election, or take legal action. A legal effect could also be something that affects your legal status or rights under a contract, e.g., something that could lead to cancellation of a contract. For data processing to have a significant effect, the effects of the processing must be sufficiently great or important to be worthy of attention. In other words, the decision must have the potential to: significantly affect your circumstances, behavior, or choices; have a prolonged or permanent impact; or at its most extreme, lead to exclusion or discrimination.
In general, the use of automated decision-making processes are permitted where:
If a data controller is making decisions based on any automated decision-making processes, you are entitled to a description of what portions of the decision-making will be automated, reasons why automation is logical, and the significance and consequences behind the decision to automate the processing. The Company does not currently utilize any automated decision-making processes that would materially impact data subjects.
RIGHT TO RESTRICT PROCESSING
In some circumstances, you may be entitled to limit the purposes for which the Company can process your personal data. Specifically, you have the right to restrict the processing of your personal data if:
FEES FOR REQUESTS
The Company is required to give effect to your rights of access, rectification, erasure, and the right to object free of charge. However, the Company may charge a reasonable fee for repetitive requests, unfounded or excessive requests, or further copies beyond the initial copy provided.
RIGHT TO MAKE A COMPLAINT TO THE RELEVANT DPA
Data Protection Authorities (“DPAs”) are the regulatory authorities responsible for monitoring and enforcing data protection laws at a national level and providing guidance on the interpretation of those laws. DPAs are empowered to oversee enforcement of the GDPR, investigate breaches of the GDPR, and bring legal proceedings where necessary. If you believe that your rights have been infringed by the Company, you have the right to ask the Company to remedy the situation. If you believe you have not received an adequate response from the Company, you may file a complaint with the relevant DPA (either the DPA for the EU Member State in which you live or work or the Member State in which the alleged infringement occurred). A list of DPAs may be found at: http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080 (current as of September 2018).
COMPANY’S LEGAL BASES FOR PROCESSING YOUR PERSONAL DATA
Under the GDPR, in order to process your personal data, the Company is required to identify a legal basis (or bases) for its processing activities. The Company’s legal bases for processing your personal data are as described below.
The Company is permitted to process your personal data to the extent you have given consent for the Company to perform processing activities. Please note that your consent to processing can be revoked at any time (though there may be other applicable legal bases that may justify ongoing processing of your personal data). Your consent may be revoked by sending an email that details your desire to revoke consent to: email@example.com.
The Company is permitted to process your personal data to the extent the Processing is necessary:
In order for you to be able to access the Services, it is critical that the Company be able to process your personal data. For example, without being able to process your personal data, the Company would be unable to offer you employment opportunities.
The Company is permitted to process your personal data to the extent the processing is necessary for the purposes of legitimate interests pursued by the Company or a third party (“legitimate interests”), except where those legitimate interests are overridden by your interests, fundamental rights, or freedoms. In order to establish that the Company has a legitimate interest in processing your information, it will complete a Legitimate Interest Assessment Form (“LIA Form”) to ensure that there is adequate consideration and accountability for the decision to conduct the processing. The LIA Form is intended to: 1) assess whether a legitimate interest exists; 2) establish the necessity of the processing; and 3) perform a balancing test to ensure that a particular processing operation does not cause undue interference with your interests, rights, or freedoms. You have the right to object to the Company’s processing of your personal data on the basis of legitimate interests; if you wish to raise such an objection, please send an email detailing your specific objection(s) to firstname.lastname@example.org. The Company’s identified legitimate interests for processing your personal data include:
BINDING LEGAL OR REGULATORY OBLIGATIONS
The Company is permitted to process your personal data where it has a binding legal or regulatory obligation to perform the processing to stay in compliance with applicable laws or regulations (e.g., tax reporting purposes). Other examples could include where the Company or one of its Affiliates is required to respond to a court order, subpoena, or law enforcement agency request, to prevent fraud or abuse, or to protect the safety of individuals. Were the Company not able to process your personal data for such purposes, the Company could be subject to fines, penalties, and/or civil or criminal liability.
INTERNATIONAL DATA TRANSFERS
PERSONAL DATA OF DATA SUBJECTS UNDER THE AGE OF SIXTEEN (16)
The Services are for a general audience and are not targeted to data subjects under the age of sixteen (16). The Company and its affiliates do not knowingly process personal data from EU residents under the age of sixteen (16) without parental consent. If such a situation is discovered, we will delete that information immediately. If you believe the Company has any information from an EU resident under the age of sixteen, please contact us online via email@example.com.